When the Show Must Go On, It’s Time to Collaborate Or Die

No one knew what to do. But there was a deadline, and the reviewers were coming. As a team, we walked through the schedule again and again until we had a plan. The next day, the video was edited, the shop finished the screens, and the production crew walked through the critical paths.

Quesenbery, Whitney. Boxes and Arrows (2002). Articles>Collaboration>Usability

When Things Go Wrong: Working Toward Perfection While Accepting Imperfection  

Come to terms with unavoidable human errors by freeing yourself of panic, discovering new ways to solve the problems caused, and devising new procedures to prevent future mistakes.

Medved, Jane E., Lynne M. Brooks, Dayna A. Darby and Renee Ratner Lucas. STC Proceedings (1993). Presentations>Collaboration>Project Management

Where the Visual Meets the Verbal: Collaboration as Conversation  

If words follow pictures, as when a poet creates a poem in response to a work of art, then words become a way of seeing. Collaborations between verbal and visual artists produce such insights, regardless of whether the poet responds to the painter or the painter to the poet, since each is speaking in turn in the artistic dialogue which collaboration produces. Yet "Artistic practice and art history have not always looked favorably upon collaborations.

Miltner, Robert. Enculturation (2001). Articles>Collaboration>Visual Rhetoric

“Whose Brochure is This, Anyhow?”—An In-House Writer’s Guide to Working with an Ad Agency  

Even if you’re part of a strong “in-house” marketing communications group, sooner or later your company is likely to hire an advertising agency. Whether they’re brought on board for a specific project or to provide ongoing services, the idea of working with these flashy, high-dollar outsiders can make you feel threatened, frustrated, or jealous. It doesn’t have to be that way. With a little time, understanding, and effort, you can come to see the ad agency’s team as allies in getting your work done—and advancing your own career.

Sutherland, Sam. STC Proceedings (1995). Presentations>Collaboration>Marketing

Whose Team? Managing and Participating in Non-Traditional Work Teams  

The non-traditional team environment is an evolution in our way of doing things. Virtual, blended, and multi-located team structures provide solutions to a myriad of complications that arise from traditional teaming—such as economic feasibility and skill-set cause and demand. It allows clients access to talent and skills they would not otherwise have, and enables specialists greater flexibility and availability. Professionalism and integrity are key in the non-traditional environment. Team members must be able to work isolated and/or with individuals who represent other companies. Managers must be equitable and be able to maintain strong lines of communication.

D'Larenti, Chantal, Connie Davis, Alan Cross, Everett Puckett. STC Proceedings (2003). Articles>Project Management>Collaboration

The Why and How of an Effective Workshop

I've held several workshops for my company and I've done a mess of workshops at CHI and UPA. Workshops are a uniformly great experience: Put a bunch of usability professionals in the room, propose a topic, and magic always happens. The major benefit of a good workshop is, of course, the training opportunity. In a year when we won't be able to get everyone to the UPA conference, workshops provide us with a low-cost alternative. But that's only the most obvious benefit.

Rettger, Mary Beth. Usability Professionals Association (2003). Articles>Collaboration>Usability

"Why Do We Need Editors Anyway?" Overcoming the Obstacles Facing a New Editing Group  

In the corporate arena, an editing group (particularly a newly formed one) sometimes finds it difficult to be accepted as part of a communications team and may spend an inordinate amount of its energy seeking to justify its existence. Barriers to acceptance and credibility include lack of trust and misunderstanding about what editors do or what value editing imparts. Editors can overcome these obstacles, however, through a combination of consistent work practices, clear and frequent communication with writers, and an ongoing program aimed at demonstrating the practical value of editing.

Collins, William L. STC Proceedings (1995). Articles>Editing>Collaboration

Why is it so Hard to Make Products that People Love?

Why do so many good designs get trampled during the product development process? If everyone is trying to create something good for their customers, why is the development process so rife with disagreements and compromises that actually hurt businesses in the long run? If everyone has the same good intentions, can't the business people just make up their minds about what kind of product they want to create and let design create the right solution?

Adlin, Tamara and John Pruitt. Gain: AIGA Journal of Business and Design (2006). Design>User Interface>Collaboration

Why Smart People Defend Bad Ideas

We all know someone that's intelligent, but who occasionally defends obviously bad ideas. Why does this happen? How can smart people take up positions that defy any reasonable logic? Having spent many years working with smart people I’ve catalogued many of the ways this happens, and I have advice on what to do about it. I feel qualified to write this essay as I’m a recovering smart person myself and I’ve defended several very bad ideas.

Berkun, Scott. ScottBerkun.com (2006). Articles>Management>Collaboration

Why You Must Lead or Follow

Something curious happens when we confront things we don’t like. Instead of the useful choices of taking action to improve things or accepting things as they are, we often just sit on our asses, point fingers and complain. We’ve developed the passive habits of spectators, rather than the active roles of creators and supporters.

Berkun, Scott. ScottBerkun.com (2006). Articles>Collaboration>Management

Wikipedia and the "Informalation" Revolution

This is the great debate currently raging between Wikipedia's advocates and its critics. Wikipedia's supporters argue that an 'open source' structure in which anyone can perform updates will lead to the highest quality of information. Wikipedia has similar structure to Linux, an open source operating system which anyone is free to modify. Supporters also point out that unlike traditional print encyclopedias, or even software-based ones such as Microsoft Encarta, Wikipedia is continually updated in real-time, therefore much of the information is extremely relevant and timely.

Brooke, Andrew. STC Puget Sound (2005). Articles>Web Design>Collaboration>Open Source

Wikis for Supporting Distributed Collaborative Writing  

Wikis allow distributed teams to collaboratively write and edit documents through the Internet in a shared online workspace, without the need for special HTML knowledge or tools. The flexibility of wiki technology is a boon for increased cooperative work on large team projects. However, wiki technology also complicates notions of usable design as the information architecture of a wiki site may be created on the fly by all participants rather than by a dedicated technical communicator. This paper describes the basic technology of wikis, some advantages and disadvantages, and areas of concern with regard to information design.

Wei, Carolyn, Brandon Maust, Jennifer Barrick, Elisabeth Cuddihy and Jan H. Spyridakis. STC Proceedings (2005). Articles>Collaboration>Writing>Wikis

Wikis for Supporting Distributed Collaborative Writing  

Wikis allow distributed teams to collaboratively write and edit documents through the Internet in a shared online workspace, without the need for special HTML knowledge or tools. The flexibility of wiki technology is a boon for increased cooperative work on large team projects. However, wiki technology also complicates notions of usable design as the information architecture of a wiki site may be created on the fly by all participants rather than by a dedicated technical communicator. This paper describes the basic technology of wikis, some advantages and disadvantages, and areas of concern with regard to information design.

Wei, Carolyn, Brandon Maust, Jennifer Barrick, Elisabeth Cuddihy and Jan H. Spyridakis. STC (2005). Articles>Documentation>Collaboration>Wikis

Winning the Cross-Cultural Marathon    

Differences in value systems often impact how effectively individuals collaborate. In today's growing markets, where boundaries have, literally and metaphorically, blurred to the point of disappearing, developing a better understanding of the factors that influence successful cross-cultural communication and international team-work remains a challenge. But with a little thought, cultural awareness and planning, this can be done successfully.

International Journal for Technical Communication (2006). Articles>Collaboration>International

Wizards and Guides: Principles of Task Flow for Web Applications, Part 2

In part one of this article the discussion was one of views, forms, and the manner in which they could be combined into a task structure known as a hub. This installment expands on those themes by exploring two other types of task structures commonly employed in web applications--wizards and guides.

Baxley, Bob. Boxes and Arrows (2004). Design>Web Design>Workflow>Collaboration

Women's Technologies, Women's Literacies: Sewing and Computing Across the Years    

This article compares the historical and contemporary clothing industry with the current microelectronics industry. It argues that the development of paper patterns, along with the perfection of the sewing machine as a technology in the 1870s, democratized fashion for lower and middle class women just as the development of the World Wide Web and Web-making software has democratized publishing for authors before unable to gain access to an audience for their writing. Comparing the businesses of three groups of women using the World Wide Web, this article finally problematizes these historical and contemporary democratizing technologies the sewing machine and the computer by pointing out both obvious and more subtle socioeconomic realities which undercut some utopian promises of publishing in Cyberspace.

Rohan, Liz. Journal of Technical Writing and Communication (2001). Articles>Knowledge Management>Collaboration>Gender

Working in Global Teams  

Virtual, global teams require us to use our communication skills in ways that were unimaginable twenty years ago. Learn about ways to build successful working relationships in virtual environments.

Doulton, Melanie. Intercom (2007). Articles>Collaboration>International

Working Together: Developing a Joint Documentation Project in Two Countries  

As companies become more internationally orientated, joint projects among groups in different countries are becoming more common. These projects offer unique opportunities, including learning about another culture and the chance to travel. They also present obstacles, including difficulties in communication. Time differences allow a small window for phone calls. Periodic face-to-face meetings are essential, since they build under- standing and tolerance that carry over into communication by phone or electronic mail. Cultural and national differences in business practice further complicate the picture. It is important to work out all procedures, standards, and objectives in writing for the project to succeed.

King, Nancy. STC Proceedings (1993). Articles>Documentation>Collaboration>International

Working With a Designer

Katherine Huck, owner of Keystone Design, explains 'all the stuff you never knew you wanted to know' in a short and simple handbook entitled Working With a Designer. This hanbook is designed to create a bridge between the designer and the non-technically trained client, explaining in very simple terms key concepts that will make the designer and client's lives much easier.

Huck, Katherine. Elisabetta Bruno. Design>Collaboration>Graphic Design

Working with a Technical Editor

If you have never worked with an editor before, you may be wondering what to expect, and what the editor will expect from you. If you have worked with an editor before, you probably have some expectations about the relationship. Whether your past experiences were good or bad, you may be quite surprised to discover that the new editor's expectations are rather different from yours. This article looks at some aspects of the writer-editor relationship and what each of you can do to get the best results out of working together.

Weber, Jean Hollis. TECHWR-L (2002). Articles>Writing>Collaboration

Working with an Offshore Team

Do you ever find yourself causally picking up the phone to call your subject matter expert over in India? No, neither do I, and at least half my subject experts are in India. Another group is in Egypt, a few are in Russia, one is in Japan, and some are on the eastern U.S. seaboard. (And yes, there are a few in Oregon too?but I walk down the hall to ask them questions.) So how do you get information when your developers are many time zones away?

Lizak, Samantha. STC Williamette Valley (2004). Careers>Collaboration>Outsourcing>Offshoring

Working With an Overseas Development Team  

Working as a writer in the United States when the development team is overseas poses a number of unique challenges. This paper discusses the challenges that I have faced and makes practical suggestions for improving the project setup and procedures involved.

Kratts, Aimee. STC Proceedings (2000). Presentations>Collaboration>Regional

Working with Graphic Designers  

Offers suggestions to technical writers or project managers on how to successfully communicate design specifications to graphic designers. According to Petersen, an ideal design specification should include an introduction stating the purpose of the document and its audience, tender requirements, a list of elements that need designing, a list of document limitations, a list of necessary hardware and software, design suggestions, printing and distribution information, a list of people involved in the project, and design and project schedules.

Petersen, Judy H. . Intercom (2000). Careers>Collaboration>Graphic Design

Working with Groups

Writers are often assigned to carry out a group research project, give an oral presentation to the class, and/or write a group paper. What do you do?

University of Central Florida (2000). Resources>Collaboration>Writing

Working with Subject Matter Experts: Strategies to Gain Cooperation and Win Respect  

Working well with SMEs is essential to our success as technical communicators. This article recommends strategies to employ to improve your relationships with SMEs – seeking buy-in, increasing transparency and cross-functional teams, expressing expectations clearly, setting common goals and objectives, and making success a shared accountability.

Mason, Catheryn L. STC Proceedings (2002). Careers>Workplace>Collaboration>SMEs