How to Create Different Page Numbering Formats

Large documents often require several page number formats in the same document. In this article, we describe how to setup different page numbering formats.

Klariti (2005). Articles>Software>Word Processing>Microsoft Word

How to Create Macros in Microsoft Word

A macro is an action, or a set of actions, that automate tasks. Macros are recorded in the Visual Basic for Applications (VBA) programming language. You can use the macro recorder to record a sequence of actions as a macro, or write VBA code in the Visual Basic Editor.

Klariti (2006). Articles>Software>Word Processing>Microsoft Word

How to Customise the Control Toolbox in the VB Editor

Supposing you frequently need to add Multiline Text Boxes to your UserForms, with the EnterKeyBehavior property set to True. Or let's say you want to drag a 'Next' button straight onto your userform and not have to change the text in it to say 'Next', and not have to change the dimensions of the button.

Rado, Dave. Word MVP Site, The (2005). Articles>Word Processing>Programming>Microsoft Word

How to Cut Out Repetition and Write Much Less Code, by Using Subroutines and Functions That Take Arguments

Most of us write routines that do similar operations more than once. It makes your code much less cumbersome and much easier to follow if you hive off all such repetitive chunks of code into separate subroutines or functions. The difference between a sub and a function is that a function can return a value. Within the function itself, you can treat the function name like a variable, and give it a value and then you can call the function and get that value.

Rado, Dave. STC Proceedings (2005). Articles>Word Processing>Programming>Microsoft Word

How To Generate A Table Of Contents in Word

Using heading levels and styles in Microsoft Word, you can automatically generate a table of contents. It is useful when doing a long document that needs a table of contents and generating a table of contents is much faster than doing one manually.

Austria, Arden Paul. MetroVoice (2003). Articles>Word Processing>Software>Microsoft Word

How to Recover a Master Document

Notice how this article starts off with the cheerful assumption that you want to 'recover' a Master Document? I bet you were hoping that we would tell you how to 'fix' one! We can't. If you are having a problem with a master document, the problem is the master document. Any attempt you make to repair one will inevitably make your problem worse.

McGhie, John. Word MVP Site, The (2005). Articles>Word Processing>Software>Microsoft Word

How to Recover Lost Word Files

Microsoft Word will 'lose' documents in certain situations. For example, it may lose a document if Word is forced to quit unexpectedly, if your computer has a power interruption while you're writing, or if you close the document without saving changes. In this article we explain different ways to recover these lost documents.

Klariti (2006). Articles>Software>Word Processing>Microsoft Word

How to Remove Manually Typed Numbering from a Document

You can use the old Word 2 command: WordBasic.ToolsBulletsNumbers Replace:=0, Type:=1, Remove:=1 This command is particularly useful for removing manually typed numbering from Headings in a document you have been emailed, prior to applying List Numbering.

Rado, Dave. Word MVP Site, The (2002). Articles>Word Processing>Software>Microsoft Word

How to Restart Style-Based Numbering

The most reliable way of creating numbered paragraphs is to use paragraph styles to apply the numbering. This makes all paragraphs with the same numbered style belong to the same numbered list, and numbering is continuous through the whole document.

Aldis, Margaret. Word MVP Site, The (2002). Articles>Word Processing>Information Design>Microsoft Word

How to Safely Update a Document's Styles from its Template Without Using the Organizer

If you want to update the style definitions of a document with the style definitions in its attached template, you can manually select Tools + Templates and Add-ins, check the box which says 'Automatically update document styles', click OK; and then, because that setting is sticky (and most of the time, undesirable), immediately select Tools + Templates and Add-ins again, deselect the 'Automatically update document styles' box, and click OK.

Rado, Dave, Margaret Aldis, Ian Sharpe and Beth Melton. Word MVP Site, The (2002). Articles>Word Processing>Style Sheets>Microsoft Word

How to Save Yourself Hours by Using Outline View Properly

Word's Outline View is wonderful for long documents and – used properly – can cut the time taken to write a typical report, proposal, thesis, or dissertation by as much as 50%.

Rado, Dave. Word MVP Site, The (2005). Articles>Word Processing>Software>Microsoft Word

How to Set Up a Document with Front Matter Numbered Separately

Publishers call the preliminary pages in a book the 'front matter.' They aren’t always numbered separately—some books start with the title page as page 1 and are paginated continuously throughout—but when there is a significant amount of front matter, it’s conventional to number it using lowercase roman numerals.

Barnhill, Suzanne. Word MVP Site, The (2002). Articles>Word Processing>Document Design>Microsoft Word

How to Start Page Numbering With a Number Greater Than 1

Follow these instructions to start the page numbering in a document at a number greater than 1.

OpenOffice.org (2004). Articles>Word Processing>Software>OpenOffice

How Word differs from WordPerfect

WordPerfect considers a document to be a 'type stream.' If you picture WordPerfect sitting on the end of the printer cable, sending characters one-by-one, and every now and again inserting a COMMAND to change what the printer is doing, you'll get the idea. For example, WP sends the commands for 'Arial' font and 'bold'. It then expects the printer to print every character that way until it tells the printer to do something else. Word, on the other hand, considers a document to be a 'container.' Within this container are more containers and, within them, still more. Into each of these containers, Word inserts objects. The objects can be bits of text, or bits of pictures, or complete files created by other applications.

McGhie, John. Word MVP Site, The (2005). Articles>Word Processing>Software>Microsoft Word

I Have a "Name" Column Which I Want to Split Into "FirstName", "LastName": How Can I Do It?

Word's sorting capability is fairly rudimentary, especially for those migrating to it from WordPerfect (though it's surprising how many people don't realize Word can sort paragraphs, not just tables – or maybe not so surprising, given where the item is in the menus! The ability to sort on word 2 in field 3 would certainly be very useful (in Excel as well). But there are various things you can do in the meantime.

Rado, Dave. Word MVP Site, The (2005). Articles>Word Processing>Databases>Microsoft Word

I Want to Include the Chapter Number with the Page Number in the Header

If you insist on doing this – and if you do, don't say I didn't warn you! – then the best procedure is as follows.

McGhie, John. Word MVP Site, The (2002). Articles>Word Processing>Document Design>Microsoft Word

Introduction to Styles in Microsoft Word  

You can increase your efficiency and at the same time, improve the appearance of your Microsoft® Word documents by using styles.

Unwalla, Mike. TechScribe (2004). Articles>Word Processing>Style Sheets>Microsoft Word

Is there life after "Reveal Codes"?

There is nothing in Word directly comparable to Reveal Codes in WordPerfect. There is a very good reason for this. WordPerfect can be thought of (and I understand is) basically a text stream with codes interspersed (for more on this, see John McGhie's article on Word vs. WordPerfect). This is what you see when you Reveal Codes. You have codes or markers that turn on and off certain formatting characteristics. Word, on the other hand, is a series of nesting containers, characters inside words inside paragraphs inside sections inside documents. The formatting of these is by styles and by pointers at the beginning and end of the document.

Barnhill, Suzanne. Word MVP Site, The (2005). Articles>Word Processing>Software>Microsoft Word

Keeping Your Microsoft Word Documents Healthy  

My documents keep crashing in Microsoft Word. What can I do?

Alroy, Faye. Intercom (2004). Articles>Word Processing>Software>Microsoft Word

Making Your Mail Merge "Intelligent" by Using IF Fields

Almost any mail merge will work better if you use IF fields, as the frequently used scenarios discussed below attempt to illustrate.

Rado, Dave. Word MVP Site, The (2005). Articles>Word Processing>Databases>Microsoft Word

Managing Electrons For Fun And Profit: Technology For The Scientific Communicator  

Too much of the information on new technology tools is of little value to the scientific communicator. This session provides topic overviews and discussion of three topics: SGML, electronic networks, and specialized word processing software. Please note that these discussions are introductory; other ITCC presentations cover SGML and the Internet in more depth.

Gunn Bronson, Judith, Jeffrey L. Hibbard and Thomas C. Stickels. STC Proceedings (1994). Articles>Scientific Communication>Software>Word Processing

Master Documents  

This chapter ventures deeply into Microsoft heresy. A heretic is someone who preaches heterodoxy, or mixed doctrines. Unlike a lot of official MS and MVP speak, this topic advocates the usage of a certain feature that can be said to be generally considered as broken - Master Documents, or Masters. As so little information is forthcoming on this subject from other sources, yet many writers use them regularly because there is no other choice, it is fully covered here.

Hudson, Steve. TECHWR-L. Articles>Software>Style Guides>Word Processing

Microsoft Drops the Office Open Standard Ball

When Microsoft announced a week ago Monday that it had decided to open up its Office 12 XML file formats and had submitted the formats to be considered as a formal open standard by ECMA International, Alan Yates, the general manager of Microsoft's Information Worker Strategy, said, 'The new license that will accompany the Open XML format with the standards organization will go well beyond traditional standards licensing and will be very positive for the vast majority of developers, even open-source developers.' But. The only difference between Microsoft's November 2003 open and royalty-free license for the Office 2003 Reference Schemas and today's Office 2003 license, according to the company, is that 'Microsoft is offering a covenant not to sue for the Office 2003 Reference Schemas.'

Vaughan-Nichols, Steven J. eWeek (2005). Articles>Word Processing>Statistics>Microsoft Word

Microsoft Word 2004 Document Corruption

If your problem manifests with just one document (or a specific subset of documents), but not with all documents, it is probable that you’re suffering from document corruption. Symptoms may include weird page numbering (drag the thumb down the right vertical margin and watch the page number counter – it will go crazy when you pass a corruption) infinite repagination, incorrect document layout and formatting, unreadable characters on the screen, hangs or crashes when you load or view a particular file. Such corruption is generally carried in the very last paragraph mark in a document, which is the marker for a hidden container in which Word stores all document properties including formatting information.

McGhie, John and Beth Rosengard. Word MVP Site, The (2005). Articles>Word Processing>Software>Microsoft Word