Running a Successful International Teleconference  

Kratts suggests guidelines for minimizing confusion during international teleconferences.

Kratts, Aimee. Intercom (2001). Articles>Collaboration>International>Teleconferencing

Running Group Critique  

Feedback is central to learning. Practice makes perfect, as the saying goes, but practice without feedback does not allow students or training participants to improve.

Doumont, Jean-luc. Intercom (2003). Articles>Education>Instructional Design>Collaboration

Same Tools, New Ideas: A Real-Life Example of Information Sharing and Reuse  

Sharing information between writers in a team is a great way to maximize resources and minimize cost.

Kucbel-Saumier, Melissa. STC Region 7 Proceedings (2003). Articles>Collaboration>Writing

Scientific Collaboratories: Evaluating their Potential

The evaluation of scientific collaboratories has lagged behind their development. So few evaluations of scientific collaboratories exist that fundamental questions regarding their potential have yet to be answered: Can distributed scientific research produce high quality results? Do the capabilities afforded by collaboratories outweigh their disadvantages from scientists' perspectives?  How does the scientific process change in the context of a collaboratory?

Sonnenwald, Diane H., Mary C. Whitton and Kelly L. Maglaughlin. ASIST (2002). Articles>Collaboration>Scientific Communication

Self-Directed Work Teams  

Describes how a team of employees with broad control over the direction and outcome of a project can work more efficiently than a single individual assigned the same tasks.

McNeill, Angie D. Intercom (2000). Articles>Management>Collaboration

Sensemaking and Identity: The Interconnection of Storytelling and Networking in a Women's Group of a Large Corporation    

Based on the action research model of inquiry, this article is an interpretive ethnographic case study, exploring the power of narratives as a sensemaking device for members of a women's resource network in a large corporation during a time of significant organizational change, and the influence of storytelling on the networking practices of its members. Data are based on participant observation, formal and informal interviews, focus groups, and document analysis, including presentations, meeting notes, and e-mail correspondence. Drawing on the concepts of sensemaking, identity construction, and habitus, analysis of the members' stories suggests three key conclusions: reliance on collectively constructing stories; use of stories to deal with ambiguity and anxiety; and use of stories to construct and regulate identity. When viewed through a narrative lens, these results illuminate the interconnection of storytelling and networking strategies in a women's resource network that provides a hybrid of both expressive and instrumental benefits.

Bird, Shelley. JBC (2007). Articles>Collaboration>Workplace>Gender

Sensitivity to Other Cultures  

Shares experiences and observations collected from working with colleagues in Asian cultures. Discusses the importance of actively working to accommodate the needs of communicators from other cultures by beginning the dialogue in their language.

Hart, Geoffrey J.S. Intercom (2006). Articles>Collaboration>International

Services Academics Offer: Considering Ways Organizations Can Seek Help from Universities  

In technical communication, we talk about bridging academy and industry quite often, and we usually brainstorm ways that academics can forge relationships with professional organizations. This paper focuses on the reverse: helping technical communicators seek out academics who can help with workplace writing problems. Academics can offer expertise in training, problem-solving methodologies, and research facilities and can help organizations work through problems of collaboration, technology, design, and communication.

Smith Diaz, Charlsye. STC Proceedings (2005). Articles>Collaboration>Industry and Academy

The Seven Sins of Deadly Meetings

And seven steps to salvation. Tools, techniques, and technologies to make your meetings less painful, more productive -- even heavenly.

Matson, Eric. Fast Company (1996). Articles>Collaboration

Sharing Ownership of UX

By working closely together in harmony, product management, UX, and engineering can achieve synergy, making the product user experience greater than the sum of their individual efforts.

Gabriel-Petit, Pabini. UXmatters (2007). Articles>User Experience>Collaboration

Shopping for Ideas at UPA Idea Markets

Ever feel that the best part of a conference happens between sessions? Ulf Andersson did. So, in the 1970s, he created a format for conference sessions called an 'Idea Market.' Attendees are free to roam from one idea station to the next, until they find a topic that grabs their attention. 'Activators' at each station stir up lively discourse on a variety of subjects in an interactive, fluid session. I had attended Idea Markets at other conferences and thought that they might be perfectly suited to UPA conferences because of the potential for getting practitioners buzzing about a variety of topics. So, I submitted a proposal to conduct an Idea Market at UPA in 2002 as a special type of 'panel' session. The reviewers had a tough time grasping the concept. Fortunately, the panel co-chairs went with it, and the first-ever Idea Market launched successfully.

Chisnell, Dana E. Usability Professionals Association (2003). Articles>Collaboration>Usability

SIGDOC Reminiscences    

In the mid 1970's, technical writers documented weapons of mass destruction for the military and its contractors. There were few computer-related jobs outside IBM and the other manufacturers. Corporate systems development managers did not know that people existed who were interested in such work.

Rigo, Joe. Journal of Computer Documentation (2001). Articles>Documentation>Collaboration>History

Situated Learning in Cross-Functional Virtual Teams    

This paper reports an interpretive study of three cross-functional teams in a single company. The teams were virtual because each was composed of workers located in a small southern U. S. town and a northern U. S. city. The conceptual framework of situated learning within communities of practice guided the interpretation of transcripts of interviews with 22 managers and team members. The results suggest that virtual teamwork creates special demands that require workers to devise local practices for coordinating their work with remote team members. Through different combinations of remote and face-to-face communication, using a variety of communication media, the learning of work practices became situated in the virtual community rather than imposed by managers or specially designed coordinating technologies.

Robey, Daniel, Huoy Min Khoo and Carolyn Powers. Technical Communication Online (2000). Articles>Collaboration>Workplace>Online

Sixteen Suggestions for Successful Videoconferences  

Offers protocols, procedures, and rules of etiquette for conducting videoconferences.

Smith, Gary M. Intercom (2000). Articles>Collaboration>Teleconferencing>Videoconferencing

SMEs in a Nutshell  

I admit that I don't know everything about subject-matter experts or SMEs (rhymes with please). But I do know that there are some things that you should avoid asking SMEs, the main ones being 'Does the user know this already?' and 'Do I need to explain this to the user?' The problem with these questions is that the SME is likely to reply 'No!' to both of them when in fact the answer is most definitely 'Yes.' SMEs tend to believe that everyone knows as much about technology as they do. Never, never, never let the SMEs tell you how to write the documentation. A SME is the subject matter expert, not the documentation expert (that's you).

Docsymmetry (2003). Articles>Documentation>Collaboration>SMEs

Social Media 101: Now Everyone's a Technical Writer

Free and cheap tools (blogging software, cheap digital cameras) have made "many-to-many" communication possible. This is sometimes called the "rise of the creative class." People are shifting from being consumers to creators.

O'Keefe, Sarah S. Palimpsest (2008). Articles>Writing>Collaboration>Social Networking

Social Networking and Social Software

Social Networks and Social Software have been gaining a great deal of attention in corporate think tanks and discussion groups around the world. Review of progress in this area and interview with Huy Zing, a self-described, 'seriously addicted online community personality.'

Quenin, Eileen. Usability Professionals Association (2004). Articles>Collaboration>Online

Social Topography in a Wireless Era: The Negotiation of Public and Private Space    

Talking on the phone is usually a private activity, but it becomes a public activity when using a cellphone in certain spaces. Unlike a traditional payphone in public, cellphones do not have privacy booths. Therefore, the ways in which people respond to cellphone calls in public spaces provide markers for social topographical space. In this study I explore how cellphone users negotiate privacy when using cellphones in public space and how those within the proximity of the caller negotiate space in response to these callers. Based on a year-long study involving observation fieldwork and in-depth interviews, I discuss the flexibility with which people constantly negotiate their private and public sense of self when using and responding to cellphones in public spaces.

Humphreys, Lee. Journal of Technical Writing and Communication (2005). Articles>Collaboration>Wireless Web>Geography

Software Documentation Process - McGraw-Hill School Systems  

This panel presents the software documentation processes of three companies. At McGraw-Hill School Systems, the technical writers are involved in every stage of the software development life cycle. This approach ensures that writers are always in control of the information they need and that sufficient time is available for the documentation process. Our involvement allows us to produce high-quality documentation that is up-to-date with the software’s functionality.

Rogers, Anne E. STC Proceedings (1996). Articles>Documentation>Workflow>Collaboration

Software Testing  

If you area technical writer who writes software documentation, chances are you have been informally involved in testing the software that you are documenting. In larger organizations, entire divisions are devoted to thoroughly testing software before it is released. In smaller organizations, this position could be informal or nonexistent. In this workshop, you will learn a basic methodology for testing software that you can use as a starting point for a new or expanded career.

Chiricosta, Tracey C., Charles D. Fisher Jr. and Tom Witherspoon. STC Proceedings (1997). Articles>TC>Programming>Collaboration

Speedy Delivery  

We've come a long way since the Pony Express, but delivering electronic documents isn't always easy. Here are a few tips to make sure they arrive intact and on time.

Fleishman, Glenn. Adobe Magazine (1998). Articles>Collaboration>Online

STC and Academe: Pooling Our Expertise, Enhancing Our Profession  

Academe and business can learn much from each other about technical communication. The Chicago Chapter STC Institute for Professional Development, now in its fourth year, fosters the integration of knowledge and experience by bringing together teachers, researchers, and practitioners to plan and team teach courses that link theory and practice. All parties have realized extensive benefits. Academics confer with practitioners on research opportunities. Course participants interact with practitioners, who provide real-world examples and employment opportunities. Corporations offer a novel self-development opportunity to employees who became technical communicators through expediency, not necessarily training, and who lack a theoretical basis for practice. STC gains prestige as a professional organization with vision and capability.

Abbott, Christine, Mary Ryba Knepper, Joy Mason and Barb Ostapina. STC Proceedings (2001). Articles>Collaboration>Academic

Storyboarding and Collaboration  

For technical communicators, storyboarding is a path to collaboration with team members and users. Collaboration and storyboarding help technical communicators get new ideas, find new structures, and discover new modes of expression. In this workshop, you will learn about storyboards and how to develop them. You will also participate in exercises on conducting and collaborating on a storyboard review and on writing a storyboard specification. You will discover how collaboration helps create the context, organization, and design of a document through the use of storyboards.

Trapasso, Linda S. STC Proceedings (1993). Articles>Multimedia>Collaboration>Writing

Strategic Usability: Partnering Business, Engineering and Ease of Use

The shift to internalizing usability for an organization can be accelerated by thinking about usability from a strategic, instead of tactical, perspective. Tactical use of usability engineering is responsive and isolated, focusing on adjustments to existing designs, often late in the schedule. Strategic use of usability or user research is proactive and integrated, improving decision making at many levels of project and business planning. To make the transition from tactical to strategic work, a usability engineer needs to develop partners and champions within the heart of an organization. It can often take several projects releases, and the cultivation of multiple partnerships with key players in an organization for this change to come to fruition.

Berkun, Scott. ScottBerkun.com (2002). Articles>Usability>Collaboration

Strategies for Peer-Reviewing and Team-Writing

When you peer-review other people's writing, remember above all that you should consider all aspects of that writing, not just--in fact, least of all--the grammar, spelling, and punctuation.

McMurrey, David A. Illuminati Online (2001). Articles>Collaboration>Editing>Writing